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Deckyard

Sharing & Permissions

Control who can access your presentations and what they can do.

Overview

Section titled “Overview”

Deckyard’s permission system lets you share presentations with team members while controlling their access level. Share with specific users via email or create public share links.

Share Links dialog showing workspace user invitations with permission levels and external guest link creation with expiration, label, and password options

Permission Levels

Section titled “Permission Levels”

View

Section titled “View”

Users with view permission can:

  • View the presentation
  • Navigate through slides
  • Access the public viewer

They cannot:

  • Make any changes
  • Add comments
  • Access the editor

Comment

Section titled “Comment”

Users with comment permission can:

  • View the presentation
  • Add comments and suggestions
  • Mention other collaborators

They cannot:

  • Edit slide content
  • Delete or modify existing content

Edit

Section titled “Edit”

Users with edit permission can:

  • View and edit slide content
  • Add, reorder, and delete slides
  • Add comments
  • Use the full editor

They cannot:

  • Share with others
  • Delete the presentation
  • Transfer ownership

Admin

Section titled “Admin”

Users with admin permission have full control:

  • All edit permissions
  • Share with others and change permissions
  • Delete the presentation
  • Transfer ownership

Adding Collaborators

Section titled “Adding Collaborators”

Via the Share Dialog

Section titled “Via the Share Dialog”

Share menu with collaboration options

  1. Open your presentation
  2. Click the Share button in the toolbar
  3. Enter the collaborator’s email address
  4. Select the permission level
  5. Click Add

The collaborator receives an email invitation with a link to the presentation.

Via Email Invitation

Section titled “Via Email Invitation”

When you add a collaborator:

  1. System checks if email exists in the system
  2. If user exists: they get immediate access
  3. If user doesn’t exist: they receive an invitation link

The invitation link allows access even without an account (with limited functionality).

Sharing with Multiple People

Section titled “Sharing with Multiple People”

Add multiple collaborators at once:

  1. Enter email addresses separated by commas
  2. Or paste a list of emails
  3. Select a permission level for all
  4. Click Add All

Revoking Access

Section titled “Revoking Access”

Remove a Collaborator

Section titled “Remove a Collaborator”
  1. Open the Share dialog
  2. Find the collaborator in the list
  3. Click the Remove button (or X icon)
  4. Confirm the removal

The collaborator immediately loses access.

Changing Permission Levels

Section titled “Changing Permission Levels”
  1. Open the Share dialog
  2. Find the collaborator
  3. Click the current permission level
  4. Select the new level from the dropdown

Changes take effect immediately.

Presentation Scope

Section titled “Presentation Scope”

Presentations have a scope that affects visibility:

Private (Default)

Section titled “Private (Default)”
  • Only visible to owner and explicit collaborators
  • Requires authentication to view
  • Most secure option

Team/Workspace

Section titled “Team/Workspace”
  • Visible to all members of your team or workspace
  • Team members get default read access
  • Useful for internal presentations

Public

Section titled “Public”
  • Accessible via public share link
  • No authentication required for viewing
  • Interactions (polls, Q&A) still work
Section titled “Share Links”

Share Links modal with workspace invites and external share links

Section titled “Creating a Share Link”
  1. Open the Share dropdown in the toolbar
  2. Click Share links…
  3. In the Share Links (External Guests) section, configure your link options
  4. Click Create Link
  5. Copy the generated link
Section titled “Share Link Options”
  • Password protection - Require a password to view
  • Expiration date - Link expires after a set date
  • Allow downloads - Enable/disable export options
Section titled “Guest Access via Share Links”

Viewers accessing via share link:

  • Can view the presentation
  • Can participate in polls and Q&A
  • Cannot edit or comment
  • Are tracked anonymously in analytics

Organization Context

Section titled “Organization Context”

Team Ownership

Section titled “Team Ownership”

When you create a presentation within a team:

  • Team admins have admin access
  • Team members may have default access (configurable)
  • Presentation belongs to the team context

Personal vs Team Presentations

Section titled “Personal vs Team Presentations”

Personal presentations:

  • You are the sole owner
  • You control all sharing
  • Stored in your personal space

Team presentations:

  • Created within a team context
  • Team policies may apply
  • May be visible to team by default

Moving Between Contexts

Section titled “Moving Between Contexts”

Transfer a presentation between personal and team:

  1. Open presentation Settings
  2. Click Move to…
  3. Select destination (personal or team)
  4. Confirm the move

This may change default visibility based on destination policies.

API Access

Section titled “API Access”

List Collaborators

Section titled “List Collaborators”
Terminal window
GET /api/presentations/{id}/collaborators

Add Collaborator

Section titled “Add Collaborator”
Terminal window
POST /api/presentations/{id}/collaborators
Content-Type: application/json


{
  "email": "user@example.com",
  "permission": "edit"
}

Remove Collaborator

Section titled “Remove Collaborator”
Terminal window
DELETE /api/presentations/{id}/collaborators/{email}

Best Practices

Section titled “Best Practices”

Principle of Least Privilege

Section titled “Principle of Least Privilege”
  • Start with view permission
  • Upgrade to edit only when needed
  • Reserve admin for trusted collaborators

Regular Permission Audits

Section titled “Regular Permission Audits”
  • Review collaborator lists periodically
  • Remove access for people who no longer need it
  • Check for stale share links

Use Teams for Groups

Section titled “Use Teams for Groups”

Instead of adding many individual collaborators:

  • Create a team
  • Add users to the team
  • Share with the team

This simplifies permission management.

Section titled “Related”