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Deckyard

Email Templates

Customize the emails that Deckyard sends to users.

Overview

Section titled “Overview”

Deckyard uses templates for all outgoing emails. You can customize these to match your brand and communication style.

Email settings page showing template editor with User Invitation selected, language tabs, and customizable Subject, Greeting, Body, Button Label, and Footer fields

Available Templates

Section titled “Available Templates”

Authentication Templates

Section titled “Authentication Templates”
TemplatePurpose
Password ResetSent when users request a password reset
Magic LinkPasswordless login links
User InvitationNew user invitations from admin
Activation ReminderResent invitations for pending users

Collaboration Templates

Section titled “Collaboration Templates”
TemplatePurpose
Collaborator InviteSharing invitations
Comment NotificationAlerts when someone comments

Notification Templates

Section titled “Notification Templates”
TemplatePurpose
Lead NotificationAlerts for new lead captures
Digest EmailWeekly activity summaries

Customizing Templates

Section titled “Customizing Templates”

Template Location

Section titled “Template Location”

Email templates are organized by locale in the server:

server/integrations/email-templates/
├── auth.js          # Authentication emails
├── collaboration.js # Collaboration emails
├── digest.js        # Digest emails
├── notifications.js # Notification emails
├── helpers.js       # Shared helpers
└── index.js         # Template registry

Database Templates

Section titled “Database Templates”

For production deployments, templates can be stored in the database:

  • Editable via the admin panel
  • Supports multiple languages
  • Falls back to file-based templates

Template Structure

Section titled “Template Structure”

Each template includes:

  • Subject - Email subject line
  • HTML Content - Formatted email body
  • Text Content - Plain text fallback

Template Variables

Section titled “Template Variables”

Templates support dynamic variables that are replaced when sending.

Common Variables

Section titled “Common Variables”
VariableDescription
{{recipientName}}Recipient’s display name
{{recipientEmail}}Recipient’s email address
{{senderName}}Sender’s display name (for invites)
{{appName}}Application name
{{appUrl}}Application base URL

Password Reset Variables

Section titled “Password Reset Variables”
VariableDescription
{{resetUrl}}Password reset link
{{expiresIn}}Link expiration time
Section titled “Magic Link Variables”
VariableDescription
{{magicLinkUrl}}Login link
{{expiresIn}}Link expiration time

Invitation Variables

Section titled “Invitation Variables”
VariableDescription
{{setupUrl}}Account setup link
{{invitedBy}}Name of person who invited
{{expiresAt}}Invitation expiration date

Collaboration Variables

Section titled “Collaboration Variables”
VariableDescription
{{presentationTitle}}Name of the presentation
{{presentationUrl}}Link to the presentation
{{collaboratorName}}Name of the collaborator
{{permissionLevel}}Permission granted (view/edit)

Comment Variables

Section titled “Comment Variables”
VariableDescription
{{commenterName}}Name of person who commented
{{commentText}}The comment content
{{slideTitle}}Title of the slide
{{presentationUrl}}Link to the presentation

Lead Variables

Section titled “Lead Variables”
VariableDescription
{{leadName}}Name from lead form
{{leadEmail}}Email from lead form
{{presentationTitle}}Presentation name
{{submittedAt}}Submission timestamp

Digest Variables

Section titled “Digest Variables”
VariableDescription
{{periodStart}}Start of digest period
{{periodEnd}}End of digest period
{{totalViews}}Total views in period
{{presentations}}List of presentations with stats
{{insights}}AI-generated insights

Localization

Section titled “Localization”

Templates support multiple languages:

Supported Locales

Section titled “Supported Locales”
  • en / en-GB - English
  • nl - Dutch
  • de - German
  • fr - French
  • es - Spanish
  • And more…

Locale Selection

Section titled “Locale Selection”

The email locale is determined by:

  1. Recipient’s language preference (if known)
  2. Default email locale setting
  3. Fallback to English

Setting Default Locale

Section titled “Setting Default Locale”

Configure the default email locale via app settings or environment:

Terminal window
EMAIL_DEFAULT_LOCALE=en

Editing Templates via Admin Panel

Section titled “Editing Templates via Admin Panel”

Email template editor with template selector, language tabs, and customizable subject, greeting, body, and button fields

  1. Go to Admin > Email Templates
  2. Select the template to edit
  3. Choose the language
  4. Edit the subject and body
  5. Preview the changes
  6. Save

Template Preview

Section titled “Template Preview”

The admin panel includes a preview feature:

  • See how the email will look
  • Test with sample data
  • Send a test email to yourself

HTML Email Best Practices

Section titled “HTML Email Best Practices”

When customizing templates:

Use Inline Styles

Section titled “Use Inline Styles”

Email clients have limited CSS support. Use inline styles:

<p style="color: #333; font-size: 16px;">Hello {{recipientName}}</p>

Keep It Simple

Section titled “Keep It Simple”
  • Use table-based layouts for consistency
  • Avoid complex CSS (flexbox, grid)
  • Test in multiple email clients

Responsive Design

Section titled “Responsive Design”

Use a single-column layout that works on mobile:

<table width="100%" style="max-width: 600px;">
  <tr>
    <td style="padding: 20px;">
      <!-- Content -->
    </td>
  </tr>
</table>

Branding

Section titled “Branding”

Include your brand elements:

  • Logo (as hosted image)
  • Brand colors
  • Consistent typography
Section titled “Related”